Top 5 Event Management Tools for Nonprofits in 2022

In the dynamic world of nonprofit organizations, hosting successful events is crucial for fundraising and community engagement. As we navigate through 2022, several event management tools have proven to be invaluable for nonprofits aiming to streamline their event planning and execution. This article highlights the top five event management tools that are tailored to meet the unique needs of nonprofits, ensuring efficient management and enhanced participant experiences.

Key Takeaways

• Bizzabo offers comprehensive event management features that enhance attendee engagement and operational efficiency.

• Cvent provides robust solutions for event marketing and attendee tracking, making it ideal for large-scale nonprofit events.

• Jotform is versatile for form creation and data collection, essential for event registrations and feedback.

• Fonteva excels in Salesforce integration, offering a unified platform for event and customer relationship management.

• Tripleseat provides specialized tools for managing venue bookings and catering, perfect for gala events and fundraisers.

1. Bizzabo

Bizzabo offers a comprehensive suite of tools tailored for nonprofits, focusing on attendee engagement and seamless event management. The platform allows you to create a detailed event website, complete with all necessary information for guests, and provides robust communication tools to update invitees about changes, parking details, VIP upgrades, and other perks.

Bizzabo redefines event management for nonprofits, ensuring that each event is not just a gathering but an unforgettable experience. The platform's user-friendly interface and advanced features make it a trusted choice for organizations of all sizes.

Ratings

Key Features

• AI-Powered Networking: Facilitates personalized connections among attendees.

• Immersive Virtual Outlook: Offers interactive features for a seamless online event experience.

Bizzabo also supports event sponsorship management, allowing planners to demonstrate ROI to sponsors through detailed reports on attendance and engagement. Special offers from sponsors can be communicated to guests via push notifications, enhancing the overall event experience.

2. Cvent

Cvent is a comprehensive event management tool widely used by large organizations and professional venues. It is particularly effective for managing large-scale events with its robust features including check-in tools, work assignments, and extensive marketing options to enhance event visibility.

One of the standout features of Cvent is its dashboard, which provides clear insights into spending. This feature allows multiple stakeholders to request and approve budgets efficiently, ensuring that everyone is aligned and informed throughout the event planning process.

Key Features

• Dashboard for budget management and approval

• Marketing tools to increase event buzz

• Check-in tools and work assignments for staff and volunteers

• Analytics and marketing tools for post-event insights

Pricing for Cvent is available upon request, reflecting its customizable nature to suit different organizational needs.

3. Jotform

Jotform offers a variety of tools for event planners who want to make sure they have all of their event details in order — starting with the event signup process. Guests can easily RSVP and submit relevant information — whether they’re providing professional details for a B2B webinar or choosing between chicken or fish at a wedding — through customized event forms.

Key Features of Jotform for Event Management:

• Conditional Logic: Tailor forms based on user responses.

• Conversational Forms: Enhance user experience with interactive forms.

• Assign Forms: Delegate form management to team members.

• Translate Forms: Offer forms in multiple languages to accommodate diverse attendees.

• White Labeling: Customize forms to match your nonprofit's branding.

4. Fonteva

Fonteva is a standout choice for nonprofits, especially those involved in organizing B2B conferences and summits. It is widely used by trade associations, professional societies, and organizations that aim to connect industry leaders globally. Fonteva has served 90 million users and operates in over 100 countries, facilitating the management of international guest registrations and payments with ease.

Fonteva Events is adept at handling any event type, from complex multi-day, multi-session events to simple 2-hour gatherings. The platform offers an easy setup for event registration and comprehensive management of speakers, sponsors, vendors, and venues. One of the key advantages of using Fonteva is that it requires no software installation and provides three free upgrades each year, ensuring that your event management solution is always up-to-date.

Designed specifically for nonprofits utilizing Salesforce, Fonteva's event software is a robust, specialized solution that is 100% native to Salesforce. This integration ensures that there is no disorganized or duplicated information, as all data flows seamlessly into your CRM. Nonprofits can manage the entire lifecycle of their events and gain access to detailed customer demographics and intuitive reports effortlessly.

5. Tripleseat

Tripleseat is distinguished as the #1 Guest and Event Management Software for the hospitality industry, boasting a user base of over 60,000 event sales managers and a 98.8 percent recommendation rate. The software is particularly noted for its strong roots in the hospitality sector, with a majority of its employees having direct experience in this field, which enhances their ability to assist customers effectively.

Tripleseat offers a comprehensive suite of tools that facilitate the management of bookings and events. For instance, its bookings calendar is invaluable for venues hosting multiple events in a day across various locations. This feature is especially useful for establishments like hotels, which might host a professional meetup in the morning and a wedding in the afternoon.

Key Features:

• Banquet event orders, proposals, and contracts can be easily sent to clients.

• Integration with external service providers such as caterers, bartenders, entertainers, and photographers.

• Organized filing and e-signature capabilities to expedite contract finalization.

• Real-time availability updates to prevent double booking of seats.

• Seats are held for the ticket buyer during the selection process until booked or timed out.

Conclusion

Choosing the right event management tool is crucial for nonprofits aiming to maximize the impact of their events. This article has highlighted some of the top tools available in 2022, each offering unique features to cater to different needs. Whether you're organizing large-scale fundraisers or small community gatherings, these tools can help streamline your event planning process, enhance donor engagement, and ultimately drive more successful outcomes. As you consider your options, remember to assess each tool's features against your specific requirements to find the best fit for your organization.

Frequently Asked Questions

What are the top benefits of using event management tools for nonprofits?

Event management tools help nonprofits maximize fundraising, improve donor engagement, and efficiently manage multiple events.

How do I choose the right event management software for my nonprofit?

Consider your budget, the features you need, and the types of events you plan to host. It's essential to choose software that can accommodate all your event types.

Are there free event management software options for nonprofits?

Yes, some platforms offer free versions or special pricing for nonprofits, providing essential features without a significant investment.

What features should I look for in nonprofit event management software?

Key features include donor management, event scheduling, marketing tools, and comprehensive reporting to track event success and donor engagement.

How can event management software improve donor relationships?

By facilitating better communication through automated emails, personalized outreach, and detailed event analytics, these tools help strengthen relationships with donors.

Can event management tools handle virtual and hybrid events?

Yes, many modern event management tools are designed to support virtual and hybrid events, ensuring broad accessibility and engagement.